Features

• A cloud (hosted) service. No server hardware/software, technical knowledge or IT support staff are required. Libraries with the requisite technical skill may also download & run ReadingRecord on their own server.
• Participants can register online, reducing staff time.
• The library can allow patrons to register before the program starts, alleviating some of the “first day” rush.
• An online system reduces the number of duplicate registrations, giving staff a more accurate count of program participation.
• Tracks the number of levels each participant has completed:
  • Tracks any number of levels & prizes.
  • Use to provide statistics to the state library.
  • Use to order prizes for the next year.
  • Use to track participants who registered but never completed a level.
• Field labels can be customized.
• Field order can be customized.
• Simultaneous access for patrons, staff & volunteers using a web browser.
• “Random drawing” feature allows staff to pick random participants for bonus prizes.
• Data can be exported to CSV files for import into spreadsheet applications like MS Excel & Open Office.

The database contains the following information about each participant:

• A unique participant ID, similar to a library barcode. Used primarily when updating a record.
• The date the record was added to the database.
• The date the record was last updated.
• The IP address of the computer used to register the participant.
• The participant's first & last names.
• The participant's phone number.
• The participant's e-mail address.
• The participant's library barcode.
• The participant's age.
• The participant's birthdate.
• The participant's gender.
• The participant's grade.
• The participant's school.
• The participant's city.
• The participant's zipcode.
• The participant's home library.
• The date the participant's registration was validated by library staff. This normally involves double-checking the fields above & handing the patron an informational packet / reading record.
• The guardian's name.
• The guardian's phone number.
• The guardian's e-mail address.
• The guardian's library barcode.
• An “I give the library permission to collect this information” checkbox.

Additionally, the database contains the following information about each completed reading record:

• The ID of the participant who completed the record.
• The level completed.
• The date the level was completed.

The following statistical reports are currently available, most include sub-totals by library branch & and system-wide total:

• Count of all readers.
• Count of all completed levels (records).
• List of all registered readers.
• Count of validated & unvalidated readers by library.
• Count of readers by library.
• Count of readers by age.
• Count of readers by city.
• Count of readers by zipcode.
• Count of readers by grade.
• Count of readers by school.
• Count of completed levels (records) by library.
• Count of completed levels (records) by level and library.
• Count of completed levels (records) by age.
• Count of completed levels (records) by city.
• Count of completed levels (records) by zipcode.
• Count of completed levels (records) by grade.
• Count of completed levels (records) by school.

For the status of additional reports, see the project status page.